Afton Country Village

Terms & Conditions

By confirming, booking, reserving, or giving payment upon check in, the guest(s), including everyone associated with the renting party [ including, but not limited to guest(s), guest(s)' visitors, and/or affiliates of the renting party] agree to these terms and conditions and any/all policies, rules, and regulations set forth by Afton Country Village, LLC and enter into a contract. If any violation(s) of these terms, conditions, policies, rules, and regulations occur, Afton Country Village reserves the right for eviction of the premises and denial of any and all services. In doing so, Afton Country Village, LLC reserve the right to charge your credit card in full for any damages and/or loss that occurred from the eviction, including but not limited to loss of business. If the card is declined, the guest(s) are responsible for payment in full of the entire reservation before leaving the premises. Afton Country Village, LLC reserves the right for eviction, regardless of reasoning.

DAMAGES AND LOSS
Afton Country Village, LLC reserves the right to refuse service at any time during booking or your stay within reasonable conditions. Afton Country Village, LLC is not responsible for damages or loss to your belongings, valuables, or vehicles. While accidents can happen, you agree that you will pay for any damages caused by you or any of your party including, but not limited to, damage to the property, damage to other guest's belongings and vehicles, and damage to Afton Country Village, LLC as an entity. We reserve the right to charge your credit card in full for any damages and/or loss (including, but not limited to: the damage/loss fee, the amount to restitute the damages/loss, the labor required to fix the damages/loss, the restocking fees for replacing damaged/stolen items, and loss of business caused by the damage/loss). When giving a credit card, you agree and acknowledge that sufficient funds are on the card and are available for withdrawal by Afton Country Village, LLC. Guests must report any loss of or damage to their property immediately on discovery to the front desk and housekeeping or other appropriate staff members, and shall make themselves available to assist with any reports made by the hotel to the police. The guest(s) is responsible for any personal injuries sustained on the premises. Afton Country Village, LLC is not reliable and is not held accountable for any injury caused by any manner or means while on the property. *DAMAGES TO THE ROOMS INCLUDING DAMAGES TO LINENS ARE SUBJECT TO FEES AND CHARGES. Untreatable stained and soiled linens will be assessed fees at the discretion of the housekeeper in cooperation with the management and owner. COLORED linens and make-up remover towelettes are provided for anything that may cause staining or soiling of the white linens. If you need more COLORED linens, please contact the front desk, and we will be happy to provide them to you.

CHECK IN / CHECK OUT
Guests may check in after 4:00 p.m. on the day of arrival. Check in time is subject to change based the discretion of housekeeping, management, and the owners. Early check in may be approved the morning of the arrival date depending on occupancy and housekeeping circumstances. Check out is before 11:00 a.m. on the day of departure. Failure to do so will grant Afton Country Village, LLC to charge for an additional night. Charges will be at the current room rates which are available on request. All charges are required to be paid in full before checkin. However, if extra charges accrue, guests are required to pay all outstanding charges before departure. If an outstanding balance is not settled upon departure, payment will be taken from the card used to pay for the room. Afton Country Village, LLC reserves the right to alter check in and check out times.

ARRIVAL
Please note that Afton Country Village, LLC and motel front desk is not open 24 hours a day. It is the responsibility of the guest to arrive during the hours of operation in order to check in. Please contact us for our operation hours. If you will not be able to check in during our business hours of operation, please contact us DURING BUSINESS HOURS in order to arrange a special accommodation for you. IN CASE OF EMERGENCY ONLY, please contact 1-307-248-2071.

PAYMENT
Full payment is taken on arrival for the entire stay. Room keys will not be given out until the entire stay have been paid for in full. The hotel reserves the right to pre-authorize all cards prior to arrival. If we are unable to pre-authorize the card for any reason we may take full payment from the card up to 48 hours prior to arrival or contact you for alternative card details. Your booking is secured by your credit card details which creates a contract between you, the guest(s), and Afton Country Village, LLC. Afton Country Village, LLC does not take any other form of payment besides credit card (corporate accounts are eligible for a charge account upon approval from the owner and management). CASH or CHECK are not valid forms of payment. We only accept valid CREDIT CARDS with sufficient funds. Upon departure, if any outstanding balances have occurred, the entire amount of the balance is due before departing. Afton Country Village, LLC reserves the right to deny any form or type of payment, in which the guest(s) is required to provide another valid form of payment. When giving a credit card, the guest(s) agree and acknowledge that sufficient funds are on the card and are available for withdrawal by Afton Country Village, LLC.

RESERVATIONS
Reservations are not 100% guaranteed. Afton Country Village, LLC will do everything in their power to confirm and guarantee your reservation. However, if for any reason the reservation will not work, Afton Country Village, LLC will provide information for other accommodations. Afton Country Village, LLC may, but are not required to, secure accommodations for the reserving party. All reservations must have a credit card at the time of reservation. Reservations without a card or billing information will not be accepted or recorded. Reservations made by one person for an entire party are accepted; however the one person becomes responsible for any and all services, charges, terms, conditions, policies, rules, and regulations for any and all reservations made by that one person. He or she takes full responsibility for the entire booking, services, payment, and associated charges including but not limited to damage fees and charges, loss fees and charges, cancellation fees and charges, no pet fees and charges, and any/all other charges associated with the reservation, booking, or stay. Afton Country Village reserves the right to change the room in which the guest(s) will stay (room charges will be adjusted according to room selection). The room that the guest(s) reserves is not guaranteed. All of the rooms are slightly different and may not reflect the images given by Afton Country Village representing a style of room. Please contact management for verification of room details.

CANCELLATIONS
We are a small motel and business, and cancellations greatly affect us. Because of this, rooms canceled or reservation dates changed later than SEVEN (7) DAYS prior to arrival are responsible for full payment of the entire reservation and stay. Rooms reserved within less than seven days are not allowed to cancel and are responsible for complete payment of the entire reservation or actuation of the stay/rental. Reservations for holidays and special events require a cancelation or change in reservation dates of no less than THIRTY (30) DAYS. These dates include (and are subject to change): Afton Snowmobile Hillclimb dates, Memorial Day (and weekend), 4th of July (and weekend), 24th of July (and weekend), Lincoln County Fair dates, Labor Day (and weekend), LOTOJA Bike Race dates, Thanksgiving Day (one day prior and one day after), Christmas Eve (one day prior), Christmas Day (one day after), New Years Eve, and New Years Day. No-show guests will be charged full payment of the entire stay to the credit card given at the time of booking/reservation. Early departure is considered a cancellation and full payment of the entire stay will be required before leaving the premises. Cancelations prior to SEVEN (7) DAYS for regular dates and THIRTY (30) DAYS for special events are fully refundable. No exceptions in cancelation days and policy.

REFUSAL OF SERVICE
Afton Country Village, LLC reserves the right to refuse a guest service and/or accommodation if the management reasonably considers that the guest is under the influence of drink or drugs, is unsuitably dressed or is behaving in a threatening, abusive or otherwise unacceptable manner. Afton Country Village, LLC reserves the right to require a guest to leave if he/she is causing a disturbance, annoying other guests or staff or is behaving in an unacceptable manner.

COMPLIANCE
Guests shall comply with all reasonable rules and procedures in effect at Afton Country Village, including but not limited to health and safety and security procedures and statutory requirements as to registration. Guests renting the room must be at least 18 years of age or older. Children unaccompanied by an adult are NOT allowed in the rooms alone. An adult must accompany children under the age of 12 at all times while on the property. Children under the age of 18 are not allowed to spend the night in a room by themselves, without the presence of an adult. Illegal activity and illegal drugs are not allowed under any circumstance. If Afton Country Village, LLC suspects any suspicious activity, they reserve the right to inspect and search the room. Afton Country Village, LLC reserves the right to contact government authorities and/or police at any time for any reason regarding any manner occurring on the premises. Afton Country Village reserves the right for daily inspection of the room regardless of signs, placards, or requests. This policy is in effect for the safety of guests and for the protection of the property. Do Not Disturb signs and Freshen Up Please signs are requests. These requests will be fulfilled with every and all effort possible. Do Not Disturb signs do not guarantee that Afton Country Village staff will not enter the room for inspection. The guest(s) agree to comply with any reasonable and legal request given by Afton Country Village, LLC.

QUIET HOURS
Quiet hours are from 9:00 p.m. to 6:00 a.m.. Loud noises and anything that may disturb other guests are not permitted during theses hours. The guest(s) agree to be considerate of other guests and comply with any requests for noise termination. Please note that if on any occasion you or anyone in or associated with your party are asked more than once to keep noise levels down, Afton Country Village, LLC has the right to ask you to leave the premises and you, the guest(s) will be responsible for full payment of the entire stay before departure.

SMOKING
Smoking is strictly prohibited within the motel rooms. When smoking outside, the guest(s) agree to close the door and window of the rooms so that the smoke will not enter the rooms. The guest(s) agree to smoke a fair distance away from the building if any other guest's doors or windows are open. The guest(s) agree to be considerate of other guests and staff. Any breach of this policy will result in an automatic charge of $250 per incident, per room, to be applied to the credit card for cleaning. If any smoke permeates and stays within the room, wether it be from direct smoking in the room, residual smoke from the smoker, or transfer of smoke to any part of the room in effect from the smoker, will result in a violation of this policy and the smoking fee of $250 per incident, per room, will be applied. Guest(s) responsible for the smoking fee will be held accountable for full payment of the fee before departure.

NO PET POLICY
Afton Country Village, LLC is an hypoallergenic establishment which requires a no pet policy. In curtesy for other guests, absolutely no pets will be allowed within the room or on the property near the motel buildings. Pets are not allowed to reside within vehicles or kennels outside of the motel as they may disturb other guests. Afton Country Village, LLC is has no tolerance for violation of this policy; violation immediately grants a $250 cleaning fee. If a violation of this policy occurs, guest(s) will be immediately evicted from the premises, and the guest(s) will be responsible for full payment of the entire stay before departure as well as the entire payment of damages, loss, and a no pet fee of $250. If Afton Country Village, LLC suspects that a pet has been within the room at any time during the visit, they reserve the right to enter the room and inspect.

HANDICAP ACCESSIBILITY
Afton Country Village, LLC has one room designated for people with disabilities or need of special services. The room includes a ramp for entry, low level beds, larger bathroom for movement, assistance bars within the bathroom, and removable shower head. Afton Country Village, LLC notes that the room is not fully ADA Compliant, and will direct them towards and give information about accommodations within the area that will accommodate a person with special needs and/or a disability.

Payment Policy

Full payment is taken on arrival for the entire stay. Room keys will not be given out until the entire stay have been paid for in full. The hotel reserves the right to pre-authorize all cards prior to arrival. If we are unable to pre-authorize the card for any reason we may take full payment from the card up to 48 hours prior to arrival or contact you for alternative card details. Your booking is secured by your credit card details which creates a contract between you, the guest(s), and Afton Country Village, LLC. Afton Country Village, LLC does not take any other form of payment besides credit card (corporate accounts are eligible for a charge account upon approval from the owner and management). CASH or CHECK are not valid forms of payment. We only accept valid CREDIT CARDS with sufficient funds. Upon departure, if any outstanding balances have occurred, the entire amount of the balance is due before departing. Afton Country Village, LLC reserves the right to deny any form or type of payment, in which the guest(s) is required to provide another valid form of payment. When giving a credit card, the guest(s) agree and acknowledge that sufficient funds are on the card and are available for withdrawal by Afton Country Village, LLC.

Cancellation Policy

We are a small motel and business, and cancellations greatly affect us. Because of this, rooms canceled or reservation dates changed later than SEVEN (7) DAYS prior to arrival are responsible for full payment of the entire reservation and stay. Rooms reserved within less than seven days are not allowed to cancel and are responsible for complete payment of the entire reservation or actuation of the stay/rental. Reservations for holidays and special events require a cancelation or change in reservation dates of no less than THIRTY (30) DAYS. These dates include (and are subject to change): Afton Snowmobile Hillclimb dates, Memorial Day (and weekend), 4th of July (and weekend), 24th of July (and weekend), Lincoln County Fair dates, Labor Day (and weekend), LOTOJA Bike Race dates, Thanksgiving Day (one day prior and one day after), Christmas Eve (one day prior), Christmas Day (one day after), New Years Eve, and New Years Day. No-show guests will be charged full payment of the entire stay to the credit card given at the time of booking/reservation. Early departure is considered a cancellation and full payment of the entire stay will be required before leaving the premises. Cancelations prior to SEVEN (7) DAYS for regular dates and THIRTY (30) DAYS for special events are fully refundable. No exceptions in cancelation days and policy.